As an employer, it’s your legal obligation to create a healthy and safe workplace for your employees. Businesses are required to develop and implement a comprehensive workplace safety policy which takes care of the employees as well as the financial assets. And, if the organization involves workers that face risks by operating heavy machinery or handling hazardous chemicals, the employer must have even more elaborate and stringent safety policies and practices, that should be well implemented and promoted. However, some may think that it is an extra liability and cost to the business owners but the truth is that a safe and healthy workplace has a direct impact on productivity and employee loyalty. It is important for every business owner to understand that a safe workplace promotes a positive work culture. Developing an effective occupational health and safety policy doesn’t have to be a difficult or time consuming task. Here are a few tips that can help the employers:
- Select a Team
Select a personnel or a team that oversees the health and safety of workers. You can assign the work to one person or multiple people depending on the size of your organization. A person who is experienced in this aspect or has sound knowledge about health and safety policies could be an advantage. If you don’t find a suitable candidate, consulting an outside agency could help.
- Know the Laws and Regulations
Know the regulations pertaining to your industry and analyze them carefully to figure out which of them applies to your organization. Certain laws are stringently applicable to high-risk workplaces. This is an important task to undertake before penning down your workplace safety policy.
- Assess the Risk
Your health and safety policy should be directed towards preventing risks and communicating the course of action in case an accident occurs. For this, you need to first asses and document the potential risks in your organization. Your safety policy must revolve around those risks.
- Invite Opinions from Employees
Once you have finished your risk assessment, reach out to your employees to consult about your findings as well as solutions. Sometimes, people working under specific conditions have a better understanding of the risks and effective solutions. Also, employees could shed light on some of the additional risk areas that you might have missed to consider.
- Inform the Staff
Once you have developed and documented the health and safety policy for your organization, make sure that it has been communicated well to all employees, including regular workers and contractors who visit the premise occasionally. Provide them with full information on your policies. Also, it’s a good idea to organize regular training sessions for the staff to keep them prepared, cautious and updated.
- Provide the Right Facilities
Employers are obligated to make the workplace healthy and safe by providing all the required facilities. They should also consider the employees with disabilities. Learn about the laws and regulations thoroughly and equip your workplace with all the essential facilities.
- Develop Insurance Policies
In certain cases, if an employee faces a work-related injury, he or she can claim compensation for the same. Also, employers are liable to provide them with a compensation or treatment expenses. Create an effective insurance policy for your employees so that things move smoothly during worst case scenarios. Insurance policies also boost employee loyalty and commitment.
- Review and Update Your Policy
Regulations often change and so do the workplace conditions. Keep reviewing your policies periodically to stay in compliance with the law and updated on the workplace changes. Regularly updating your policies will help you make them more effective. Also, ensure that all your employees are properly informed about the updates in your policies.
Developing and implementing an effective workplace safety policy is essential, regardless of the industry you belong to. Also, to make the policy effective, there must be open communication between the employees and the employer. A healthy and safe workplace is important if you want you want to create a positive work culture where employees are engaged, loyal and motivated to reach the goals.